None-You have no permissions and you cannot open the folder. The create, read, modify, and delete attributes can be assigned in any combination. Reviewer-You can only read items and files.Ĭustom-You can perform activities defined by the folder owner. You won't see the contents of the folder. Publishing Author-You can create and read items and files, create subfolders, and modify and delete items and files that you created.Īuthor-You can create and read items and files, and modify and delete items and files that you created.Ĭontributor-You can only create items and files. Publishing Editor-You can create, read, modify, and delete all items and files, and create subfolders.Įditor-You can create, read, modify, and delete all items and files. You can also change the permission levels others have for the folder. Owner-You can create, read, modify, and delete all items and files, and create subfolders. They provide for almost all combinations of attributes that you can assign to an Outlook object. The preset options for permission levels for sharing a folder in Outlook 2010 are fairly comprehensive. In the Tasks view for Tinker Juarez's Outlook 2010 client, he'll see a Shared Tasks section to the Navigation Pane below the My Tasks section. In our example, Tinker Juarez can open the Tasks folder shared to him and be able to manipulate the content based on the level of access that has been shared to him. Figure 1 shows the Tasks folder with a user shown as a Publishing Author. Select the Permissions tab to share this folder the Permissions tab is present only if Outlook is using an Exchange Server account. Right-click the Tasks folder in the folder list and select Properties at the bottom of the context menu to open the Tasks Properties dialog box. If you're using a Microsoft Exchange Server account, you can share your Tasks with other users, just as you can share any folder in Outlook. The To-Do List can be viewed in the To-Do Bar, which you can customize to see how to do so, check out "How do I configure views in Microsoft Office Outlook 2007's To-Do Bar using either menu commands or the registry?" Making tasks even more useful, they can be shared or assigned to others in Outlook. The addition of the To-Do List in Outlook brings the Task list into the main interface so it no longer has to be out of sight, out of mind.
Some users depend on them wholly, and others completely ignore the option. A: Along with the Journal feature, I find Tasks are one of the most underutilized features within Outlook.
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